Dental Office Coordinator

APLA Health provides quality healthcare, life-saving services, camaraderie, compassion, and comfort to all who come through our doors. Our dedicated team of healthcare professionals is committed to providing personalized and compassionate free and low-cost medical services, tailored specifically to meet the unique needs of each individual we serve. APLA Health serves as a medical home providing an array of integrated healthcare services through 71,000+ billable patient visits and nearly 10,000 enabling services visits each year. Services provided include: medical, dental, behavioral health and HIV care; pharmacy; PrEP counseling and management; health education and HIV prevention; and STD screening and treatment. For people living with HIV, APLA Health offers housing support; benefits counseling; home healthcare; and the Vance North Necessities of Life Program food pantries; among several other critical support services.
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We offer great benefits, competitive pay, and great working environment!

We offer:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Long Term Disability
• Group Term Life and AD&D Insurance
• Employee Assistance Program
• Flexible Spending Accounts
• 11 Paid Holidays
• 4 Personal Days
• 10 Vacation Days
• 12 Sick Days
• Metro reimbursement or free parking
• Employer Matched (6%) 403b Retirement Plan

This is a great opportunity to make a difference!
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Requisition #: 49487
Status: Full-time, Non-Exempt
Schedule: Monday – Friday, 8AM – 5PM
Onsite or Hybrid: Onsite
Bilingual (English/Spanish): Yes: Spanish Assessment required prior to offer.

This position will pay $26.99 - $31.26 hourly. Salary is commensurate with experience.

POSITION SUMMARY:
The Dental Office Coordinator provides clerical support for the daily management of the dental practice.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Organize and supervise the procedures of the dental clinic front office, including but not limited to the areas of:
o Client Registration
o Appointment Scheduling
o Communication with patients and referring agencies
o Ordering supplies/front and back office

• Receive patients as they enter the dental clinic and notify the program staff of their arrival.
• Confirm medical/dental appointments on the schedule of the following day.
• Answer telephone calls, take messages, monitor voice mail messages throughout the day.
• Confirm and update patient demographic, insurance eligibility, health history and other medical information using the Case Watch, eClinicalWorks and Open Dental software programs.
• Act as the petty cash custodian for the dental clinic under the supervision of the Medical/Dental Office Manager.
• Collect payment from patients before services are rendered when necessary.
• Travel to other dental locations as needed

Have a working knowledge of private insurance billing, DentiCal billing and benefit guidelines:
• Check eligibility before each appointment
• Maintain a written Record of Eligibility on the patient charts
• Check and collect share of cost when necessary

• Assist with all Grant Funded Audits. Provide technical and administrative support for the auditors.
• Assist with the preparation of client statistical and demographic reports to appropriate fiscal entities including but not limited to the Division of HIV and STD Programs on a monthly basis.
• Act as a mediator, assisting clients understand the limitations of certain services and assist them in finding a solution to their concerns. Work closely with the Dental Management Team and Chief Operating Officer with client grievances and concerns about treatment.
• Assist in maintaining OSHA and HIPAA compliance.
• Assist in maintaining office and building fire/safety regulations.
• Present a professional front office environment for all patients and visitors in appearance, manner, and quality of work at all times.
• Effectively communicate with clients/patients in English and Spanish as required per aforementioned job duties.

OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.

REQUIREMENTS:
Training and Experience:
• Minimum of two years of comparable administrative experience.
• College degree and work experience in a social services environment is preferred.
• Excellent telephone skills
• Basic computer skills

Knowledge of:
• Office workflow procedures
• Filing systems
• General HIV/AIDS health issues
• General medical and dental terminology

Ability to:
• Respond with sensitivity, patience, and compassion to the special needs of the patients of our clinic
• Communicate effectively and courteously with tact, diplomacy and poise
• Multitask efficiently
• Learn and master the required computer software programs
• Follow written and oral directions
• Maintain the patient appointment schedule efficiently
• Work independently and responsibly
• Work effectively as a team member in a busy medical/dental practice
• Be self-motivated and maintain the commitment to excellence of APLA Health & Wellness.
• Bilingual required – English/Spanish.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
This is primarily an office position that requires only occasional bending, reaching, stooping, lifting and moving of office materials weighing 25 pounds or less. The position requires daily use of a personal computer and requires entering, viewing, and revising text and graphics on the computer terminal and on paper.

COVID vaccination is required and APLA Health will consider accommodations for medical- and religious-based reasons.

Equal Opportunity Employer: APLA Health is an Equal Opportunity Employer.